Parsity Group Privacy Policy
1. Introduction
At Parsity Group, we are committed to safeguarding the privacy and personal data of all individuals we interact with, including users of our website, www.parsitygroup.com. We regularly communicate our privacy policy and guidelines to all employees and strictly enforce privacy safeguards across the firm. We process personal data responsibly, securely, and with the highest level of confidentiality to support our services, specifically, presenting our clients with the best candidates and offering candidates the best career opportunities.
This Privacy Policy outlines our practices regarding the collection, processing, and worldwide transfer of personal data gathered via www.parsitygroup.com, and through interactions in relation to our executive search services, recruitment, market mapping and consulting projects. This policy also addresses our use of artificial intelligence (AI) systems and tools in accordance with the EU AI Act.
Parsity Group is the sole controller of all personal data collected and processed by the company. By using this website and/or providing personal data to us, you agree to the terms set out in this policy. If you do not agree, please do not use the website or share your data with us.
2. Personal Information Collected
As a boutique executive search firm, Parsity Group collects various types of personal data, which we store in a secure and confidential database accessible only to authorized personnel. We treat all data in compliance with the General Data Protection Regulation (GDPR), the EU AI Act, and local laws in the countries where the data is processed.
Data collected may include contact details, professional experience, and career plans. We do not retain personal data from website visitors beyond essential cookies. All individuals have rights under GDPR, including the right to access, amend, or request the deletion of their data, the right to object to processing, the right to withdraw consent at any time, and the right not to be subject to a decision based solely on automated processing, including profiling. Should you wish to exercise any of these rights, please contact our Data
Protection Officer at dpo@parsitygroup.com.
We may also process personal data based on our legitimate interest as an executive search firm, ensuring compliance with GDPR principles. Personal data will be retained for the period during which we provide services or until consent is withdrawn.
3. Use and Disclosure of Personal Information
Parsity Group collects personal data specifically for executive search and consulting services. This data may be shared with clients for defined search assignments, but only after obtaining explicit consent from the data subjects. We ensure that all data is securely stored within our CRM, hosted by Executives Place Ltd., a company registered in England (company number 7100165).
Executives Place Ltd. acts as a data processor for Parsity Group and processes personal data solely under our documented instructions in accordance with GDPR requirements. Any sharing of data is conducted under legally compliant data processing agreements when necessary. Importantly, we do not sell or trade personal data for commercial gain.
In certain cases, such as market mapping services, we may share publicly available candidate information, such as details from LinkedIn or company websites, with clients.
When doing so, we adhere to strict data protection protocols and comply with all applicable privacy laws. We are committed to acting in the best interests of candidates while upholding our legal and ethical obligations regarding data handling and privacy.
4. Information Security
Parsity Group takes all necessary steps to ensure that personal data is securely protected. Our website uses SSL encryption to safeguard data transmitted online. We enforce strict access controls and regularly review our security measures to protect against unauthorized access or data breaches. We conduct regular security assessments and maintain appropriate technical and organizational measures to ensure data security in accordance with Article 32 of the GDPR.
5. Use of Artificial Intelligence Systems
- Types of AI Systems Used
Parsity Group utilizes artificial intelligence (AI) tools categorized as medium (limited) and low (minimal) risk under the EU AI Act to enhance our executive search and recruitment processes. These AI systems may include:
- Interview scheduling assistants
- Communication automation tools
- AI-powered notetaking software for candidate interviews
We do not use High risk or unacceptable risk AI systems as defined by the EU AI Act.
5.2 Purpose and Legal Basis for AI Processing
Our AI systems process personal data for the following purposes:
- Improving efficiency in our recruitment processes
- Enhancing communication with candidates and clients
- Generating structured interview summaries for inclusion in client reports
The legal basis for this processing is either the legitimate interests of Parsity Group (Article 6(1)(f) GDPR) or, where appropriate, the explicit consent of the data subject (Article 6(1)(a) GDPR).
5.3 Human Oversight and Decision-Making
In compliance with the EU AI Act, all AI-assisted processes at Parsity Group are subject to meaningful human oversight. No significant decisions impacting candidates or clients are made solely by automated processing. Our trained staff carefully reviews all AI-generated insights before taking any action.
5.4 Risk Management and Quality Assurance
We regularly assess our AI systems to:
- Identify and mitigate potential biases
- Ensure accuracy and reliability of outputs
- Verify compliance with legal and ethical standards
6. International Data Transfers
When transferring personal data outside the European Economic Area (EEA), we ensure appropriate safeguards are in place in accordance with Chapter V of the GDPR. This may include Standard Contractual Clauses approved by the European Commission, adequacy decisions, or other legally approved transfer mechanisms.
7. Cookies s Website Tracking
Our website may use essential cookies for navigation and performance cookies to enhance user experience. Users can manage cookie preferences through their browser settings.
8. Changes to Our Privacy Policy
Parsity Group reserves the right to modify this policy as needed. Any material changes will be posted on our website. Please check back periodically to stay informed. By continuing to use our website, you indicate your acceptance of any changes.
G. Questions and Complaints
For any questions regarding this policy, your personal data, or our use of AI systems, please contact our Data Protection Officer at dpo@parsitygroup.com.
Last Updated: February 25, 2025